Use Open Payment to collect an Admissions Fee from incoming students who are not yet added to the school app. Add the payment link to your enrolment platform’s Offered Email, which parents receive when the school offers them a place.

1. Create and copy the payment link

1. On uniqueschoolapp.ie, go to Payments → Manage Payment Items → Add → Parent/Guardian.
2. Enter the payment name, for example Incoming First Years – Admissions Fee – [Intake Year]. Complete the Account Code, Financial Year, Description and Cost.
3. Under Item Type, choose Open Payment. In Open Payment Fields, include Reference Code and the student/payer details you need, such as student name and email.
4. Choose Full Payment for a single payment, review the settings and click Submit.
5. Copy the link shown in the confirmation message before clicking OK. Open it to check the payment name, amount and fields.

2. Add it to the Offered Email

1. In your school’s enrolment platform, go to Communications → Manage Templates.
2. Find Offered Email and click its edit icon under Actions.
3. In Email Body, add the payment instructions after the instructions for accepting the place. Paste the Open Payment link and enter the school’s fee amount and payment deadline, if applicable.
4. Use the Placeholders menu to insert Student Application Id as the payment reference. Keep Parent Dashboard Url for the portal link; it is different from the payment link.
5. Check the wording and links, then click Save before issuing offers.

What to enter: the school’s payment link, fee amount, intake and any payment deadline can be typed into the template. Use placeholders for each student’s name and application ID—do not type one student’s details into this shared email. The same payment link can be used for the intake, with each family entering their own application ID in Reference Code.

3. Suggested wording for the email

Add this section to your existing offer email. Replace the square-bracketed text with your school’s details. Keep your existing offer, acceptance deadline and decline instructions. The tokens in double braces correspond to the named options in the Placeholders menu.

Next steps for {{fetch_stu_full_name}}

1. Accept the place
Log in to the enrolment portal using your registered email address and password, click ACCEPT and complete the requested enrolment details.
Enrolment portal: {{fetch_url_link_dashboard}}

2. Pay the Admissions Fee
After accepting the place, use the link below to pay the Admissions Fee of €[amount] by [payment deadline].
Payment link: [paste the Open Payment link here]

In Reference Code, enter your student’s application number: {{fetch_student_app_id}}. Please enter it exactly as shown so we can match the payment to the application.

You do not need to register in the school app to use this payment link. Check the total, including any administration fee shown, before paying.

When reviewing payments, use the Reference Code to match each payment to the student’s application.