Open Leave Permission in the Administrator App to review and approve Permission to Leave (PTL) notes for the students you manage.
Before you start: Your school should agree who approves PTL notes—for example, Year Heads, office staff or Attendance Officers—so every note is actioned.
If students or year groups are missing, ask a school administrator with Full Access to check your Access & Permissions.
In this guide
1. Open Permission to Leave notes
- Open the Administrator’s App.
- On Android, tap the three horizontal lines at the top left. On iPhone, tap More at the bottom right.
- Tap Leave Permission.
Today’s notes appear by default. Use the date filter at the top left to choose another date.
2. View, approve or follow up
- View: Open a note to read its details.
- Approve: Swipe left on the note you want to approve. Approval allows the student to sign out using the Digital Sign In/Out device.
- Call: Call the parent/guardian from your phone if you need more information.
Check before approving: Review the note and follow your school’s approval process.
Calling from your own phone? Your number may be visible unless your caller ID is withheld. Check your phone settings first.
3. Set a message for parents/guardians
Your school can display a pop-up message when a parent/guardian submits a PTL note—for example, to explain when notes should be submitted.
See PTL Setting – Popup Message for setup instructions.