Choose which staff members receive email alerts about Medical Form and Picture Permission submissions or updates.
When are alerts sent? Staff are alerted when a parent or guardian reports a medical condition or does not give permission for photographs. These settings do not send an alert for every submission.
1. Open the settings
From the Dashboard, go to Settings → Email Settings and find the Medical Form and Picture Permission settings.
Each module has its own record. If a record already exists, edit it instead of adding a duplicate.
2. Add an email recipient
- Click Add.
- Choose the Module: Medical Form or Picture Permission.
- Under Email, enter the staff member's school email address used to sign in to the Dashboard and Administrator's App.
- If more than one staff member needs alerts, choose Click here to add more Email Addresses and add the other addresses.
- Check the module and email addresses, then click Submit.
Repeat for the other module if required.
3. Change existing recipients
- Find the Medical Form or Picture Permission record.
- Click Edit.
- Update the email addresses. Use Click here to add more Email Addresses if you need additional recipients.
- Check the details and click Submit.
If the change applies to both modules, update each record separately.
Use school email addresses, not personal addresses. Only add staff who are authorised to receive these alerts.