Use this guide for the school office’s daily attendance tasks: checking the sign-in tablet, recording late arrivals, approving leave notes and following up on morning absences.

1. Check sign-in and record late arrivals

Each morning, check that the Digital Sign-In Tablet is switched on, connected and working. Make sure students can access it, and check it again periodically during the day.

Every student who arrives late must be signed in using either:

• The Digital Sign-In Tablet
• The browser sign-in system, where staff can sign the student in manually

If a student does not sign in, their late arrival will not be recorded. If you discover this during the morning attendance review, use the Mark As Late option below.

2. Approve Permission to Leave notes

Review Permission to Leave (PTL) requests each morning. Re-check every hour, or approve the request at the time of sign-out.

1. From the Dashboard, open Attendance Overview.
2. Click Permission to Leave.
3. Review the requests.
4. Approve requests individually, or select all the requests you intend to approve and click Approve.

How to approve Permission to Leave notes

3. Review Please Check records

Please Check helps you verify students who were marked absent at morning roll call.

1. From the Dashboard, open Attendance Overview.
2. Click Please Check.
3. Check your attendance system to see whether each student was marked present in later classes. Also check whether they were taking part in a school activity.
4. Select the student and choose the appropriate option below.

The student is present in class

Choose In Class – Cancelled > Mark As Present.

This cancels the Absence Request Form and sends an app notification telling the parent that the student is present.

The student arrived late but did not sign in

Choose In Class – Cancelled > Mark As Late.

This updates the attendance record and sends an app notification telling the parent that the student arrived late without signing in.

The student was on a school activity

Use this option if the student was taking part in a school activity, but their attendance was not updated in time and their parent received an absence notification.

Choose In Class – Cancelled > Mark as School Activity.

This lets the school respond to the parent with School Activity, explaining why the student was not in class.

The student is still absent in later classes

Use this option once you have checked that the student is absent and was not taking part in a school activity.

Choose Not In Class – Confirmed.

This confirms the absence and sends an app notification asking the parent to explain it.

4. Direct parents to the app

Ask parents to submit attendance information through the school app.

During the changeover, some parents may still phone, email or send written notes. Remind them that attendance updates should be submitted through the app.

This keeps attendance messages together in one place and reduces manual tracking.